Use Of Mail merge

In Ms Word mail merge tab is  allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document.

How to use mail merge

Open MS Word Using the Following Steps :-

1. Click on start button and search  > Word

2. Press Window key + R (Using Run Command ) > and type WinWord in run Box and click on Ok button

3. Now Type a Letter

4. Create Address List

For Address List Go To

Mailing Tab > click on Start Mail merge > Step by step mail merge wizard >

5. After the click on “Step by step mail merge wizard” you can view a pane in right side of page in Ms word application. And now select “letter” and Then click “Next” from bottom of this side wizard.

6. Now click on next Button and then select “use the current Document” and click on next button

7. Now you can see three option for select Recipients list as follow.

1. Use an Existing list:- If your List already saved then you can select your list by using this option . you can also select your Excel file as a recipients list.
2. Select from Outlook Contact:- You can also select contact from list of OUTLOOK contact as a recipient list .
3. Type a New List:- If your recipient List does not exits then you can select this option and click in create

8. Now you can see pop up box on the screen and click on Customize Column Button to select or create your Address List.

9. Now You can select Your fields and you can also remove or add or rename your fields according to your requirement.

10. Now click on “OK” Button and type the recipients list one by one. And for type second persons detail (New entry) press “New Entry” Button.

11. Now Click on “OK” Button to save the list with any name. after successfully saving your recipients list you can see the “Insert Merge Field” option is highlighting .

12. Now insert your fields where the text is in brackets like this<title> <first name> <last name> etc. on letter from “Insert Merge Field Option”.

13. Now Click on “Finish and Merge” Option .

14. And now click on “Edit Individual Documents” Button.

15. And after click on “Edit individual Documents” the Pop Box will show and then select All and Click On “OK” Button.

16. Finally your Recipients List will merge with the Letter.